However, to take advantage of all

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The advantages of electronic document management, it is necessary not only to adopt a GED system, but also to dematerialize end-to-end processes. This includes generating, sharing and signing documents electronically, all with the same probative force and legal security as physical documents. Find out more: Dematerialization or digitization of documents? Understand the difference But where do companies begin this transformation? Let's see next. How do companies migrate from paper to digital? When they still use paper, it is common for companies to underestimate what it represents in processes, how much of this resource they consume and what impact it has on the budget. Therefore, the migration from paper to digital needs to be done slowly and intelligently. The starting point is usually to provide visibility to the organization's demand for paper.

Carrying out a complete assessment of the life cycle of paper – in each sector and also in interaction with others – will give you an idea of ​​the total volume that is used, how it moves within and outside the organiz Singapore Phone Numbers Million List ation and how much is lost along the way. Translating this cycle into budget terms will be a natural consequence of this initiative. Furthermore, you will need to be very careful when planning the transition to digital. It is not enough to replace the paper flow by digitizing documents, adopting a GED system and doing away with the company's printers. It is necessary to think about how to insert electronic documents from start to finish, considering the organization and security of the files. Therefore, the level of awareness of those involved in these flows matters – a lot.



As the document management process must be completely redesigned for a paperless model, involving employees will be essential to achieve success in the new process. This redesign is the main challenge of paperless transformation and electronic document management. Let's see more about this below. What are the challenges of electronic document management? One of the main challenges of electronic document management is the redesign of the flow of electronic documents in order to guarantee agility and at the same time information security and legal certainty at all stages. To achieve this, it is necessary to pay attention to the three pillars of paperless transformation : Identification : through digital certificates and biometrics , identify the people or systems that interact with the document in a reliable way.